Next, we’ll look at flows for tasks you perform on your desktop. Those are the three kinds of Power Automate flows that deal with information in the cloud. For instance, you could create a scheduled flow that automatically uploads data to a SharePoint site or a specific database. Not only will that save you time, but it will also cut down on mistakes, like inadvertently leaving someone off the email.Ī scheduled flow automates tasks on a schedule. Create the button, and then any time you click that button, an email is automatically sent to your team reminding them to join the meeting. You could create a button to automate that. Let’s say you repeatedly email your team a reminder to join the daily team meeting. The click of a button triggers instant flows. For example, you could create an automation that sends you a text message whenever you get an email from your boss. You can use an automated flow to connect accounts and allow them to communicate with each other. Power Automate’s Cloud Flows #Ĭloud flows in Microsoft Power Automate can be further broken down into three categories:Īutomated flowsInstant flowsScheduled flowsĪutomated flows are triggered by an event, like when a new tweet is posted with a particular hashtag or when you receive an email from a specific person. Let’s look at each kind of flow and go over why you might use it. Microsoft categorizes things you can do in Power Automate into three kinds of flows: The last time we checked, Power Automate connects to over 500 other services. You could, for example, set up a process in Power Automate that takes a message you receive in Microsoft Teams and saves it to Microsoft OneNote.īut what makes Power Automate really useful is that it can also connect to a ton of third-party apps. Not Just for Microsoft Apps #Īs you would expect, Microsoft Power Automate connects to other Microsoft apps. In other words, Microsoft Power Automate lets you replace manual and sometimes complex processes with automated workflows. It’s a toolkit similar to IFTTT (If This Then That) that you can use to do things like:Īutomate processes in business settings. Send automatic reminders when a task is past due.Automate repetitive manual tasks by recording mouse actions, keystrokes, and other steps.
Microsoft Power Automate used to be called Microsoft Flow.
These are the kinds of tasks that Power Automate was made to do.
Many office jobs involve repetitive tasks that don’t take a rocket scientist to perform–things like saving an email attachment to a particular folder on OneDrive or Dropbox or creating a task in Microsoft Planner out of a message in Microsoft Teams.
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